PICKLEBALL BOARD
MEETING MINUTES (020617)
BOARD MEMBER ATTENDEES:
Jean Bustard (President), John Hughes (Vice President), Karen Morse
(Treasurer), Linda von Felden (Secretary)
COMMITTEE CHAIR ATTENDEES: Susan Jones (Membership), Ruth
Maki (Communications), Sandy Veydt (Social)
GENERAL MEMBER ATTENDEES: David Kikel, George Mynatt, Rhonda Sullivan
MINUTES
1.
Meeting was called to order by Jean Bustard at
1:05pm.
2.
Minutes from last Board Meeting (010917) were
approved with no changes. However, new
information regarding the St. Jude’s charity tournament will be noted under
“Other Business.”
3.
Treasurer’s Report (Karen Morse)
·
Dues collected in January totaled $1,320.
·
Money for tees & hats has been collected but
not yet deposited so the amount is not reflected in YTD total. Monies will be deposited this month and will
be included in next month’s report.
·
Question was asked about “Membership Expenses
for $100.” This refers to money for coping
membership forms and other information that may need copied and distributed.
·
Currently, there is a total of $14,820.85 in the
bank, which does include the $3,500 Reserve Fund.
4.
Committee Reports
·
Membership (Susan Jones) – Club has 284
active, paid members (132 Men / 152 Women); purged 106. Thirty new members joined in January. Updated list will be sent to Ruth for
website.
·
Communication (Ruth Maki) – Newsletter
was being issued on Mondays; changing issue day to Saturdays.
·
Court Management (Jeanne Iannacchino) –
Unable to attend; update presented by Jean Bustard. Larry Hyde will continue to help. Thanks go to Michael Abruzzo for his
assistance; he is moving next week so we will look for volunteers to join Court
Management Team. Court 13 requires cleaning;
Jeanie will need to contact Mike Taylor to try to get this accomplished prior
to the Firemen’s Tournament, which is scheduled for 02/17/17. In addition, our balls will need to be
removed from sleeves before the Tournament and replaced after the games. Tournaments supply balls for play. Also need to contact Mike Taylor regarding
additional cleaning/trash removal. Flag
windsock has been purchased to replace yellow flag.
·
Socials (Sandy Veydt) – Valentine’s Day
Party will be held on the 15th; registration/players is almost
full. George Mynatt is helping with the
Round Robin. Sandy will contact Lenny
Friedman to confirm that he is taking care of the Rodeo Social scheduled for
March. Remaining socials: April is Mardi Gras; June is Dink Fest; July
4th. These are held the 3rd
Wednesday of the month. We will ask for
volunteers to coordinate these events at the General Membership Meeting next
week.
·
Tees & Hats (Rhonda Sullivan) – Order
has been placed, and a message will go out when they are ready to be picked
up. No set-up fee for hats, so they can
be reordered at any time. There is an
$80 set-up fee for shirts; would need a minimum of 20 shirts to break even if
there is a request to reorder.
·
Green Valley Sr. Games (David Kikel) –
First planning meeting being held evening of 02/06/17. Should be same format as last year’s
games. Scheduled for March 8-10; courts
will be unavailable 7:00am-5:00pm. We
will need to removed balls from sleeves and replace after tournament; some
supplies will need to be removed from our storage closet as they will be using
the space to store their supplies; someone on the Committee will need a key; tables
will need to be moved from ramada to parking area for their use, Mike Taylor
will need to be notified to schedule extra cleanup of restrooms and trash pickup. David Kikel will get an extra key to
restrooms in case they inadvertently get locked. John Hughes has volunteered to help Larry
Hyde get things ready. Merry & Dave
Mungo have agreed to take over the Senior Games and will be working closely
with David Kikel this year.
5.
2017 Budget (Jean Bustard)
·
Budget was distributed and reviewed. Approved as is with minor change; Website
Management will be reduced from $200 to $50; this $150 will be moved to
Education/Player Development, which will bring that total to $989. Budget will be presented at General
Membership Meeting on 02/16/17.
6.
Proposed Addition to Policy & Procedure
(Ruth Maki)
·
After discussion, no changes will be made to
the Policy & Procedures at this time.
7.
Proposed By-Law Change (Jean Bustard)
·
A third type of club membership (Associated
Member) has been approved by Board. This
will be presented at General Membership Meeting for approval.
8.
Player Development and Organized Play (Karen
Morse)
·
Lenny Friedman is moving on. We thank him for his time/expertise in
developing the Club and providing instruction (Beginners I & Beginners
II). We will be forming a committee to
put together training schedule and guidelines and will be looking for qualified
instructor(s).
·
Discussed Intro to Pickleball Class for
newcomers, which will demonstrate how to play the game and allow for some
practice on the courts so newcomers can decide if they want to join and
continue to learn the game. Will try to
schedule this for late-February.
·
Assisted play will continue thru end of
March. Turnout is not as popular as last
year.
·
Saddlebrook would like to participate in
tournament with our Club. Need to find
out if this is Saddlebrook or Saddlebrook Ranch. Will be presented at Membership Meeting to
determine interest.
9.
Round
Robin Update (George Mynatt)
·
Wednesday format continues to be a big
success. Still turning people away.
·
The Friday format (ladder) not as popular. It will continue for another week, then
discuss alternatives at Membership Meeting.
·
A key to storage shed will be given to George so
he can keep RR bin at the courts instead of hauling it home every week. This will allow others to have access should
George be unavailable.
10.
Capital Requests (Jean Bustard)
·
Items the Club would like will be presented at
Membership Meeting. Would like to
resubmit requests from last year, including an awning and additional lights.
·
A new bulletin board is also needed, but this is
not a capital expense.
·
Landscaping needs around the courts and in
between Ramada and sidewalk. Folks are
walking through and stepping on rocks; could be hazardous. Someone has already sprained an ankle.
11.
Status of Storage Shed and Ice Machine (David
Kikel & Jean Bustard)
·
Cost of storage shed is more than
anticipated. AAA Landscaping cannot do
installation, so proposal has been sent out to bid. We will not receive the shed anytime soon.
·
Ice machine was ordered January 3rd
and is expected to arrive any day now.
Jean distributed a picture of what was ordered. Once it is delivered, John Hughes, and
possibly David Kikel, will get together with Cindy Mahle to be sure it is what
we need and that it works correctly.
12.
Agenda for Membership Meeting (Jean Bustard)
·
An on-line survey is being developed to
determine what Members need/want from the Club.
This will be reviewed at the meeting.
·
We have a $400 credit from Pickleball
Central. Board would like to purchase a
box of new balls (100 balls for $250).
Will talk with Larry Hyde about quantity.
·
Lenny Friedman has asked to be on the
agenda. He will be given 10 minutes at
the end of meeting.
·
Will announce The QC Classic Tournament (St.
Jude Fund Raiser), scheduled for April 1-2, for levels 2.0 thru 3.5.
·
Agenda continues to be developed.
13.
Other Business
·
Court use during Open Play (George Mynatt) –
Continues to be a topic of concern for private groups (4somes) to play during
open play without having to rotate/switch partners.
·
Club Calendar (Karen Morse) – A Club Calendar
has been created and will be posted on website and included in weekly
newsletter.
·
Groups wanting to reserve courts farther out
than one week should contact David Kikel.
14.
Date & Time of Next Meeting: March
6th, 1:00pm, Kino Room
15.
Meeting was adjourned at 3:35pm.
