QCPC Board Meeting Minutes
September 10, 2018 - Kino Conference Room
The
objectives of the QCPC are to promote good fellowship and sportsmanship among
its members, to provide a fun, healthy, recreational activity for its members,
and to encourage active participation in playing pickleball by taking part in
events and tournaments conducted in accordance with the United States
Pickleball Association (USPA) rules and Quail Creek local rules.
1.
Present: Board
Members Steve Shapiro, Cheryl Francis, Jean Bustard, Susan Jones, Ruth Maki. Absent:
Linda von Felden and David Mungo.
Committee Chairs- Susie Eckhardt (Socials). David
Thomas/John Sicardi (Court Management) were absent.
2.
Meeting was called to order at 12:00 PM.
3.
Minutes of the previous meeting were approved
4.
Treasurer’s Report (Cheryl Francis)- Income in August
was $30.14, and expenses were $1,495.04.
The purchase of new nets was our largest expense. The QCPC checking account has
$15,921.31.
a)
Capital Request- We have no new updates from the
Finance Committee. We should know about our requests by the end of September.
b)
Request to evaluate alternate bank/credit union- Cheryl
visited Tucson Federal Credit Union (TFCU) and American Southwest Credit Union (ASCU).
TFCU would charge us $ 7-$8 a month, and
they pay .01% dividend. ASCU would not
charge monthly and pays .009% interest. There is no minimum balance at credit
unions. Cheryl suggested that Wells
Fargo might be able to change our account to a business account that has no
minimum balance. The Board agreed to
make this change, if possible, if we don’t have to change the account number.
5.
Committee Reports
a)
Membership (Susan Jones)- We now have 379 members; 13 since last meeting
and 142 since Oct. 1. Men 188; women
191.
b)
Communications/Website (Ruth Maki)- Ruth Maki will be
out of town on Sept. 22, so she doesn’t plan to send out a newsletter. She will put in a blurb on the dues increase
and indicate that we won’t collect dues until after the Membership has voted on
the increase at the November Member Meeting.
c)
Court Management - Steve announced that the new nets
will be installed in September. There is
a group of people who have agreed to help with this.
d)
Socials (Susie Eckhardt and Barbara Havel)- Susie
announced that we will have an October social with Joyce Butler in charge. This will be on the 3rd Wednesday
of October. Susie requested that a “Save
the Date” notice be put in the newsletter.
6.
Player Development Report (Jean)- Jean will conduct a
“Teach the Teacher” session on Monday, Sept.
17. 27 QCPC members responded to her
request for help with teaching, as did Kathy Palese, one of our present instructors. The goal for this meetingis to set the stage
for what they want to do as a group. She
wants to set up a structure that will allow the Player Development Program to
change as the Club changes. Club cohesion
should become stronger because we have so many people helping. Jean plans to organize these instructors into
teams with 8 people/team. There will be
a team for every skill level. For
example, have 8 people who would be involved with beginners, 8 for
2.5-level. People can call on these
teams for help with drills and lessons at different levels. We need to keep in mind who we are- a retirement
community, and keep in mind that the important thing is that people have
fun. In each group of 8, the team will organize
events and set up Sign-Up Genius. There
will be learning activities for Club members at all skill levels. We can have a top-tier retirement community program. In the meeting, Jean will present the basics
of a lesson. She will describe her plan,
answer questions, then organize teams.
Jean will talk about this at November Meeting.
Jean wants to separate organized play from player
development. The latter is for drills
and lessons. She wants a committee on
Organized Play. They could make
proposals and bring those to the Board.
The Club needs to know criteria for organized Round Robins.
The following Pros will be coming to Quail Creek and
offer clinics:
Scott Moore- Feb. 26 and 27.
Dave Weinbach- Dec. 12 and 13.
He will do clinics for 3.0, 3.5, 4.0, and 4.5 skill levels, and also
offer private lessons.
Mark Renneson- March 20-21, 2019.
The St. Jude Charity Tournament will be March 22-24. Mark
will play an Exhibition game during the tournament.
7.
Upcoming Tournaments/Intercommunity
a)
Quail Creek / Saddlebrooke Ranch Invitational is Oct
25th. The Sign-Up Genius link will be in the Sept 15th
newsletter.
8.
Other Business
a)
Update on Nominating Committee (Linda) – no report
b)
Proposal to Change Term of Officers to September to
September- this has been approved by the Board but will need Member approval at
the November meeting.
c) Southern Arizona Senior Games & Robson (Steve)-
March 6 and 7- Robson doesn’t care that GVR doesn’t pay anything to Quail Creek. QC thinks the games are good for marketing.
d)
Issues on Open Play from 8/13 Board Meeting-
Suggestions from Jean Core thing-
Members want access to courts during prime time. They want to play in morning. QCPC wants to attract all levels to Club Open
Play in prime time. Players want
opportunities to play up. QCPC wants to
keep 2 courts available for resident open play, so 15 and 16 are drop- in by courts. We also want one court prioritized for
lessons. Jean proposes moving lessons to
afternoons. She also suggests that we
limit reservable courts to 2 per person during prime season. There would be 4 reservable courts, although
in high season, this number may be reduced to 2 on Tuesdays and Thursdays for
mixed skill round robins, described below.
Motion- Limit number of courts reservable to 2 courts
per person during prime time (8 AM – 11 AM) for 2 hours maximum in November to
April. – This motion was seconded and
approved.
Jean’s Organized play suggestion:
Observation: Round robins are very popular.
Provide
additional round robins of mixed skill level on 2 courts. Participants
must signup through signup genius, limit 10 per round robin.
Round
robin skill levels 2.5 and 3.0
Round
robin skill levels 3.0 and 3.5
Round
robin skill levels 3.5 and 4.0
Each
round robin consists of 6, 15-minute games. Round robin will last 1:45
minutes.
Suggest
Round Robin's occur on 2 days. As an example, Tuesday and Thursday
mornings from 7:30 to 10:00. Times can change with weather.
(Note: The times below are too short; Jean is
working on revising them.)
Round
robin 1 - 7:30 - 8:45 Tuesday morning, skill level 2.5 and 3.0
Round
robin 2 - 8:45 - 10:00 Tuesday morning, skill level 3.0 and 3.5
Round
robin 3 - 7:30 - 8:45 Thursday morning, skill level 3.0 and 3.5
Round
robin 4 - 8:45 - 10:00 Thursday morning, skill level 3.5 and 4.0
Ideally
offer a 4.0 and 4.5 round robin. We don’t have the numbers to support
this yet.
Use
2 upper courts for round robins until numbers are too great and people are
waiting. When numbers on upper courts exceed capacity, move round robins
to courts 3 and 4. This means club will have 10 courts at these times
during high season.
Purpose
Members
like round robins, purpose is to provide more access to them
Members
want to play up, offer mixed skill level so participants know what to expect.
We will encourage members to play in two round robins, one in their
perceived skill level and one at a level lower. If all spots fill,
regardless of mix of skill level, outcome is successful because people are
participating. Purpose is to attract 3.5’s and 4.0’s to morning member
play.
Provide
skill level round robins to meet need met by privately organized round robins.
Have
a range in the skill level to increase probability of getting people into proper
round robins. This also addresses the question of where do I go if I
don’t have a rating. People general know their level within a half point
The Board approved of Jean’s plan and we will
implement it October 1 and see how it works out. If the Round Robins fill, then it will be
considered a success.
Jean was asked if the rating sessions will continue
and she said yes, we will start regular rating sessions again soon. Formal ratings are not required for the Round
Robin play described above.
e)
Policy and Procedures Manual- Steve updated this and
the updated version is now on the website.
f) Switch training courts from 13/14 (request
from member) (Steve)- lessons will be moved to afternoon, so they won’t
interfere with primetime play.
g)
Pickleball Backboard @ Tennis Club- We have an
opportunity to cost share a backboard with the Tennis Club. This would be placed on the tennis
courts. Steve will talk to the Tennis
Club to see how much access we would have to this. Sandy Veydt and Dave Kikel looked into our
buying a backboard earlier. Steve will contact them to see what they leaned.
h)
We need to develop an Organized Play committee that
will evaluate requests for organized play and bring their recommendations to
the board for approval. Steve will try
to find someone.
i) We need someone to head up the shirt
committee. Cheryl Francis volunteered to
do this, but later asked that we advertise for someone to help the in the
newsletter.
j) A question about why we don’t have more
publicity in Quail Creek Crossing was
asked. Ruth Maki, Communication Chair,
said that she just hasn’t had the time to do this. Steve will try to find club
members to write up articles for Quail
Creek Crossing so the QC community is more aware of what our Club is doing.
T The Board Meeting was adjourned at 1:50 PM.
