PICKLEBALL BOARD MEETING MINUTES
(11082017)
BOARD MEMBER ATTENDEES: Jean
Bustard (President), Cheryl Francis (Treasurer), John Hughes (VP), Linda von
Felden (Secretary)
COMMITTEE CHAIR ATTENDEES: Ruth Maki (Communications), Jeannie
Iannacchino (Court Management), Karen Morse (Player Development)
ABSENT: Susan Jones
(Membership Chair), Sandy Veydt (Social Coordinator)
GENERAL MEMBER ATTENDEES:
Mark Bleisch, Lenny Friedman (Briefly)
Meeting originally scheduled for Monday, November 6th,
but was rescheduled to Wednesday, November 8th, due to tournament
game conflicts. Karen Morse graciously
opened up her house for the meeting.
MINUTES
1.
Call to order at 3:00 by President Jean Bustard. Asked if general members attending had any
issues to be added to agenda. Mark had
none; Lenny had previously added an item.
2.
Previous meeting minutes were unanimously approved.
3.
Treasurer’s Report (Cheryl Francis)
a.
Total income for the month is $1230.09; mainly due to memberships
(new and renewals) and donation from outside players for using our balls. Total in checking $13,911.36.
b.
Cheryl has designed a Check Request Form; explained the process to
the Board. She will email the form to
each Board member for use when turning in receipts and requesting
reimbursement.
c.
Cheryl and Susan Jones have come up with a process to help with
membership verification. A list of
current members will be posted on bulletin board at the courts, along with a
reminder to pay your dues. Players can
look at the list to determine if they are current members or if they need to
pay/renew their dues.
4.
Committee Reports
a.
Membership (Provided by Jean Bustard) – We have a total of 374
members; 184 men / 190 women. Since last
report, 31 new members have joined, with a total of 118 new members since
January 2017. We have had 256 renewals
since 2016/2017. Membership drive for
new members / renewals started October 1st. Cost is $20.00; for new members, this
includes remainder of this year thru end of 2018. Renewal dues must be paid by end of January
2018; so far, 57 current members have paid their renewal dues.
b.
Communications/Website (Ruth Maki) – Newsletter is going out to
members on Saturday. She will put in
reminder about membership dues/renewals.
c.
Court Management (Jeannie Iannacchino) – Ice machine has been
repaired. Gary put together a document
on ways to help maintain courts, which was distributed to members. He has also been trying to keep up with
cobwebs and spiders, but it was brought up that the electric socket in Ramada
is still covered with cobwebs. There is a
measuring stick at each net; members can periodically use the stick to check
that the net is at the correct height.
Measure from the middle and gently crank the handle should the net need
to be adjusted. Lenny is purchasing additional
Pure 2 balls; 100 yellow for general use and 100 orange for training
purposes. Also, the electric socket on
Court 2 does not seem to be working; Jeannie will get with Jorge to check it
out.
d.
Socials (Sandy Veydt absent) – The Halloween Social was a success. Nothing else going on until Birthday Party in
December.
e.
Nominating Committee (Linda von Felden) – Notice was sent out to
General Members announcing this year’s election openings. Steve Shapiro for VP (John Hughes’ term is up
at end of 2017). Linda von Felden has
agreed to stay on as Secretary for another year. Social Chair term is up at end of 2017;
looking for replacement is underway.
f.
Jean Bustard is considering putting together additional
committees, which will be discussed at a later date.
5. Player Development and Organized Play
Committee (Karen Morse)
a.
Weekly schedule is posted at each court with list of activities
and what courts are reserved for play/training/drills. Open Play is each morning (except Sunday)
from 8:00-10:00; then Club Skill Level Play is on Courts 5-8 (each day is
designated for different level), with Open Play continuing on Courts 9-12. Challenge court is held on Fridays from
8:00-10:00 on Courts 8 & 9.
b.
There have been 2 requests for the Club to reserve courts during
Prime Time for Round Robins with outside players. Working on how to address this, but, Board
concurs that these requests should be outside of Prime Time (after 12:00). Another issue is how to determine who decides
what level a player is in order to play in skilled Round Robin. Jean Bustard is working on having
IPTPA-approved raters come to QC in January so Club Members can be rated. Jean will meet with both people who made the
requests to discuss the Boards’ position on these Round Robins.
c.
With the Club growing in size, there is sometimes an issue with
several players waiting to get play-time.
One idea to fix this is people waiting to play would put their paddle in
designated area, and when game is finished on a court, all 4 players would come
off and the next 4 people in line waiting with their paddles would go on the
court
d.
Instructors/trainers have priority on court 15 if all the other
courts are reserved and in use..
e.
Visiting instructors are:
i.
Mark Renneson will be here November 13 & 14 and the morning of
the 15th. He will be offering
lessons (private, semi-private, group).
Information for sign ups have been in Newsletter.
ii.
Dave Weinbach will be here December 13th and until
1:00pm on the 14th. He may
also put on exhibition game. Information
will be posted in Newsletter regarding sign ups and schedule.
iii.
Scott Moore has submitted a proposal to Karen Morse about coming
to QC in January to hold clinics.
Waiting for more details.
6. Upcoming Tournaments
a.
Blind Date Tournament will be held on November 11 & 12. All skill levels are invited. This is a charity event for GV Food Bank and
Friends In Need. Baked goods, snacks
will be available for a donation. This
is also date of QC Garage Sale. Karen
and a group of volunteers will be working with Patrol to get outside players
thru the gates between 7:00-7:30am.
b.
The Saddlebrook/QC Round Robin was a success, and a request has
been made to have 2 per year, rather than just 1. Second event was requested for April 5th. Board discussed and concurred this should
remain an annual event (one per year); Saddlebrook will host one year; the
following year, QC will host. It will be
our turn to host next year (2018).
7. Update on Capital Budget
Requests for 2018
·
The POA allocated $4,000 for Club use for landscape improvement
for safety and easier access. Jean is looking for volunteers to form a
committee to design options and look into cost.
8. Agenda for Members
Meeting on Thursday, November 16th – Jean Bustard is working on
finalizing and will try to distribute before the meeting if there is time.
9. Other Business
·
David Kikel is resigning, and we need a volunteer to take over
Club reservations.
·
Club reservations will be migrating to the Northstar system in
2018, which is supposed to be easier than the way we are currently handling
court reservations.
10. Next meeting: Monday,
December 4th @ 1:00pm, Kino Conference Room
11. Meeting was adjourned at 3:05pm.
