QCPC
BOARD MEETING MINUTES
December
3, 2018
BOARD MEMBER ATTENDEES: Jean Bustard* (Player Development Chair),
Susie Eckhardt (Social Co-Chair), Cheryl Francis* (Treasurer), Susan Jones*
(Membership), Ruth Maki* (Communications), Dave Mungo* (VP), Steve Shapiro*
(President), John Sicardi (Court Management Co-Chair), Dave Thomas (Court
Management Co-Chair), Linda von Felden* (Secretary)
*Voting Members
GENERAL
MEMBER ATTENDEES: Marilyn Ashman, Kathleen
Baker (incoming Secretary), Nancy Katzberg
MINUTES
1. Meeting called to order by Steve Shapiro at
12:00pm.
2. Minutes from previous
meeting (October/November) were approved.
3. Treasurer’s Report (Cheryl Francis) –
Income for month = $905 (combination of 2018 & 2019 membership dues). Balance in checking account = $16,054.00.
a) Shirts were also
discussed. Cheryl volunteered to oversee
finding/selecting a vendor. No one else
volunteered to help, so she will take orders, collect money, and organize
distributing shirts. After meeting with
a couple vendors, she decided to go with Aztec, whom we’ve used in the past and
with whom we’ve had issues, which were resolved. An announcement will be run in the Newsletter
with a link to order form and instructions for ordering. Orders will be accepted thru
mid-January. Turn-around time is 3-4
weeks, so shirts will be delivered before our winter members start heading out.
4. Committee Reports
a) Membership (Susan Jones) – Total of 420 (405 last January)
(208 men / 212 women); 16 new members and 64 renewals to date.
b) Communication (Ruth Maki) – A “suspicious website” message was
popping up when some members tried to access the website. Ruth has been in touch with Microsoft and
issue has been corrected. Candy Plumlee
is the incoming Communications Chair. Ruth
& Candy have met several times, and Ruth anticipates a smooth transition as
Candy is very savvy with the computer. Ruth has asked that any information that
is to appear in the Newsletter be submitted to her no later than Thursday
afternoon.
c) Court Management (John Sicardi / Dave Thomas) – A member
approached Dave and asked if plants could be removed around courts. Dave will explain to member that considerable
work was completed last year around the courts/Ramada, and there are no plans
for additional work. There is an issue
with the bathrooms, emptying trash, etc., and generally keeping the area clean. Dave would like to get with AAA and others
responsible for the area to have a set schedule. Currently, we are without a POA Maintenance
Manager, so Steve will get with Mike Taylor to discuss the situation. In the meantime, if we see a particular
problem, send an email directly to Mike Taylor.
Pure 2 balls have been discontinued, and the Club has ordered and
received 200 for the new Onix Fuse 2 balls, which are being phased into the
sleeves on the courts.
d) Socials (Susie Eckhardt) – The December Birthday/Holiday Social is
set for December 12th; hosted by Kathleen Camp & Linda
Bishop. Sign-up to play filled up almost
immediately; however, others may attend the Social Party. Joyce Butler will be taking over as Social
Chair beginning January 2019. Thank you
to Susie & Barbara Havel for volunteering this past year as Social
Co-Chairs.
e) Skill-Level Play (Dave Mungo) – Skill-level RR are ordinarily
scheduled during non-Prime Time hours. A
motion was made and passed as follows:
Upon request, the Board will consider, and may approve, a request for
Skill-Level Play during Prime Time hours.
Currently, there are 3 approved requests for skill-level organized
RR. The Board discussed and approved a
request for the 4.0+ Skill-Level RR during Prime Time on Tuesday evenings from
6:00-8:00pm on the 4 lighted upper courts (9-12). Based on the current demand for courts, other
lighted courts remain available for play at this time.
f)
Organized Play (Dave Mungo) – Existing
Organized Play RR are: Tuesdays
9:00-10:45am (2.5-3.0) / Thursdays 10:00-11:45am (3.5-4.0) / Fridays
9:00-10:45am (3.0-3.5). These are played
on Courts 5-8. There is an additional RR
for all members scheduled for every Wednesday, beginning at 9:00am, on all
Courts, except the 3rd Wednesday of every month, which is hosted by
the Social Committee.
5. Player Development (Jean Bustard) –
Tremendous participation in the Player Development activities that were offered
for November. Sign-ups for all drills,
etc. have filled up immediately. Thank you
for all the volunteers & organizers who have helped make this a
success. There will be no drills during
the weeks of December 24th & 31st. Professional instructors are scheduled for
February & March; information will be posted in Newsletter. IPTPA Ratings are scheduled for December 11
and January 23rd. To date, 91
members have gone thru first-time rating (approx. ¼ of our members).
6. Other Business (Steve Shapiro)
a)
Still working on Budget process; numbers will be
finalized and presented at March General Membership meeting.
b) Dave
Mungo volunteered to be Project Manager to oversee the new lights being
installed, and Steve Shapiro will be the Project Manager for resurfacing the
courts (this will take place in the summer).
c) Currently
our by-laws require a quorum (10% of members) be present at General Membership
Meetings if issues are to be put to a vote.
Motion was made that a majority of attendees (and not a quorum) must
approve an issue before a change is made.
Motion was approved and will be presented at the General Membership
Meeting in March to make this change
7. Next Meeting: Meetings for 2019 will remain on the 1st
Monday, from 1:00-3:00pm in Kino Conference Room. Next meeting scheduled for January 7th.
Meeting
was adjourned at 1:45pm.
