QCPC
BOARD MEETING MINUTES
August
13, 2018
BOARD
MEMBER ATTENDEES: Jean Bustard*
(President), Susie Eckhardt (Social Co-Chair), Cheryl Francis* (Treasurer),
Susan Jones* (Membership Chair), Ruth Maki* (Communication), Steve Shapiro*
(VP), John Sicardi (Court Mgmnt
Co-Chair), Linda von Felden* (Secretary)
*
Voting
Members
GENERAL
MEMBERS: Lenny Friedman, Suzanne Sicardi
MINUTES
1. Meeting was called to order at 12:00pm by Jean
Bustard.
2. Minutes from previous meeting (050718)
were approved.
3. Treasurer’s Report (Cheryl Francis) – Quick review of both
the June & July monthly budgets. As
of July 30, 2017, we have $17,386.21 in the checking account.
a.
Finance Committee Update (Jean Bustard) – Jean met with Finance
Committee on July 8th; 10-12 in attendance from Committee. Five capital requests were presented: new nets, lights for courts, shade awnings, and
an AED for courts and court resurfacing. Club offered to replace the nets this
year; would like to split costs in the future.
Also offered $4000 toward costs of lights or awnings; The AED for court use is located in the
Guard House; a notice will be published in Newsletter. Committee will provide signs to be posted at
the courts. Committee asked if 4 courts
receive lights which ones would they be; Jean replied Courts 5-8. They also asked questions regarding type of
awnings and material used; fabric awnings are costly to maintain & replace;
Club will need to research what is available.
b.
Alternate Bank/Credit Union – Steve Shapiro asked about the possibility
of switching from Wells Fargo to one of the Credit Unions located in Green
Valley; daily minimum balance is less, receive more interest. Cheryl Francis will look into this issue.
4. Committee Reports
a.
Membership (Susan Jones) – Club has 366 members (180
men / 186 women); 16 new members since May.
i.
Board
discussed and approved recommending raising membership dues to $25/year to
cover future expenses. Proposal will
need to be put together to present at the General Membership Meeting scheduled
for November 14, 2018.
b.
Communications/Website (Ruth Maki) – Nothing new to report. It was discussed that the password to get
access to member information is available on the website. Ruth will leave it on for next Newsletter,
then remove it with a note to contact a Board Member should anyone need
it. Contact information for Board
Members is available on website.
c.
Court Management (John Sicardi) – Asked when order should
be placed for new nets and who would install them. Rob, who maintains the courts, volunteered to
help install new nets once they are received. Steve Shapiro will forward website to John so
he can place the order for 16 new nets.
Jeff Morrison recently donated 100 new balls.
d.
Socials (Susie Eckhardt) – No socials scheduled until October. Should anyone wish to volunteer to organize an
event, please contact Susie.
5. Player Development & Organized Play (Jean Bustard)
a.
Karen Morse sent a letter of
resignation. This leaves us with only 6
voting Board members, and we need 7.
Jean proposed that she would like to resign as President and resume the
duties for Player Development, Steve Shapiro would move into President position
to complete Jean’s term (thru end of 2018), and Dave Mungo would like to be VP
and complete Steve Shapiro term (thru end of 2019). There were some concerns that Dave is snow
bird, but there is nothing in by-laws that officers need to be full-time. Dave will be here sometime in September for a
couple weeks, then gone the month of October, but back again in November. Steve will be here the entire time Dave is
gone should Cheryl Francis needs signatures for anything. Board voted & approved the changes,
effective immediately. Jean will begin
putting together a plan for player development.
Jean is certified to be an instructor.
She would like 12-16 qualified instructors for all skill levels and will
put them thru the training course she took in Phoenix earlier this year, to
ensure they are all teaching the same.
b. Jean is working on getting Lee Whitwell
here September 22-26, 2019. She will be
the first female instructor to teach at QCPC
c.
Dave
Weinbach will be here December 12-13, 2018 for lessons/clinics; Steve will
reserve 4 courts each day.
d. Scott Moore will be here on February
25-27, 2019 for lessons/clinics; Steve will reserve 4 courts each day.
e.
Mark
Renneson will be here in March 2019 (dates to be finalized and announced at a
later date).
6. Educational Rating Program (IPTPA) (Jean Bustard) – Jean would like to
continue subsidizing the ratings program into next year for new members
(associate members can go thru the program, but the Club will not subsidize).
7. Upcoming Tournaments / Intercommunity (Steve Shapiro)
a.
Summer Intercommunity Tournaments – Games held at QC on Saturday, August 25th,
with a Pot Luck party. Whether GV
continues to host for the following week is up to them.
b. QC / Saddlebrooke Ranch Invitational – Scheduled for October 25th;
we are hosting this year’s event. Men
& women events will be in morning; mixed in afternoon. Details forthcoming.
8. Other Business
a.
Form Nominating Committee – Linda von Felden volunteered to put
together a Nominating Committee. Board
positions up for re-election are President & Treasurer; these are 2-year
terms. In addition, a new Secretary
needs to be appointed; this is a 1-year term.
A notice will be put in Newsletter that if anyone wants to run for any
of these positions or be on the Nominating Committee, please contact Linda von
Felden.
b.
Proposal to Change Term of Officers – Jean proposed that the term for
officers be changed to September 1 thru August 31, so it coincides with our
season rather than the calendar year.
Motion was made and approved by the Board. This will need to approved by members in the
November meeting.
c.
Southern Arizona Sr. Games (Lenny Friedman) – There are concerns
with the management of these games and that QC receives no monies from this
event. It was proposed that we should at
least be reimbursed for our expenses. The
board agreed and committed to send a memo to Mike Taylor voicing our concerns. Lenny has made a list of expenses, and Steve
will put together the memo to Mike Taylor.
Games are scheduled for March 5, 6, 7, with the 8th as a rain
date if needed.
d.
Susie
Eckhardt put together a list of observations/concerns she has seen on the
courts this summer. It was not submitted
soon enough to get on the agenda, but copies were distributed and they will be
discussed/addressed at the next meeting.
9. Date & Time of next Board Meeting – September 10th @ Noon in Kino
Room
10. Close of Formal Meeting @ 1:53pm
