QCPC BOARD MEETING MINUTES
January 7, 2019
BOARD MEMBER ATTENDEES: Steve Shapiro* (President), Dave Mungo* (Vice President),
Cheryl Francis* (Treasurer), Susan Jones* (Membership), Candace (Candy) Plumlee*
(Communications), John Sicardi (Court Management Co-Chair), Joyce Butler (Socials), Kathleen
Baker* (Secretary)
*Voting Members
BOARD MEETING ABSENTEES: Jean Bustard* (Player Development Chair)
1. Meeting called to order by Steve Shapiro at 1:00 pm.
2. Minutes from previous meeting (December 2018) were approved.
3. Treasurer’s Report (Cheryl Francis) – Income for month = $3,370.00 ( 2019 membership dues).
Expense for month= $493.99. Balance in checking account = $18,930.39. Club will seek
volunteers to audit Club’’s 2018 finances.
4. Committee Reports
a) Membership (Susan Jones) – Total of 442 (405 last January) (221 men / 221 women); 38
new members and 208 renewals to date. Since the Club uses Sign-Up Genius (SUG)
extensively, Susan will include an explanation of how to use SUG in the letter to new Club
members.
b) Communications (Candy Plumlee): Candy’s first Club newsletter looks great. Will add
helpful information on self-rating skill level (received from Pickleball Ambassador Lenny
Friedman) to the website so Club members can sign up for the appropriate Player
Development drills and Organized Play events.
c) Court Management (John Sicardi / Dave Thomas) – John reported that there was still not
having enough ball in holders, question if balls were being round up from outside of courts.
Steve to mention by email to Mike Taylor. There is a basket of Pure 2 balls that Lenny
Friedman will not be using for teaching. John will go through and discard well used balls
and save newer balls,.
d) Socials (Joyce Butler) – January 16th social is Snowflakes in the Desert, hosted by Marian
Ashman, Joanna Miller and Rhonda Porter.
e) Skill-Level Play (Dave Mungo)Organized Play (Dave Mungo) are different kinds of Clubsponsored
Scheduled Play. Guidelines are contained in the newsletter. Request by Skill-
Level and Organized Play organizers for time changes to to David for approval. Requests to
play during Prime Time hours require Board approval.
5. Player Development (Jean Bustard) – Update emailed and is in the Newsletter.
6. Other Business (Steve Shapiro)
a) 2019 Draft Budget: Board approved increasing the required minimum balance for operating
cash to $5,000. The Board approved creating another line in the budget for Capital Expense
Reserve account. The Board approved moving any overage between income and expenses
to be moved to the Capital Expense Reserve account. At our February meeting the Board
will approve the 2019 budget and establish the amount we want to move from our existing
checking account balance recording $4,000 to our Capital Expense Reserve for 2019 to cover
the cost share of lighting (approved by membership in Nov 2018).
b) Shade Committee: Met one contractor to discuss shade design and obtain an estimate in
December. Another vendor meeting scheduled for January 14. Procedure is for Shade
Committee to make a recommendation to the Board. Board will review and may recommend
a proposal to Club members. If a proposal is recommended, Club members will vote on it at
the spring Club meeting.
c) Cheryl said shirt and hat sales have been minimal, 15 shirts and 6 hats, wondering if there is a
need for sales next year. Susan suggested there be a logo design change run in the
Newsletter for one month. Also suggested embroidery logo on future shirt sales.
d) In regard to a Local Chiropractor to give a safety presentation to club it was a no vote.
e) The Green Valley Pickleball Cub wants to have a bake sale at the Southern Arizona Senior
Games again. POA Manager Mike Taylor expressed concerns about this last year. Dave
Mungo is working with Green Valley and the POA to get a clear answer and/or instructions.
7. Next Meeting: meeting scheduled for February 4, 2019 at Kino Center 1 p.m.
Meeting was adjourned at 2:15 pm.
