QCPC BOARD MEETING MINUTES
January 8, 2018
BOARD MEMBER ATTENDEES: Jean Bustard* (President), Susie Eckhardt
(Social Co-Chair), Cheryl Francis*
(Treasurer), Barbara Havel (Social Co-Chair), Jeannie Iannacchino (Court
Management), Susan Jones* (Membership), Ruth Maki* (Communications Chair), Karen
Morse* (Education/Player Development), Steve Shapiro* (Vice President), Linda
von Felden* (Secretary)
*Voting
Board Members
Guests: Lenny Friedman, Erika
Lochow, Dave Mungo, Danny & Kathy Rogers, Ann Smith
MINUTES
1.
The meeting was called to order at 12:00 PM by
President, Jean Bustard.
2.
Jean welcomed and introduced new Board and
Committee Chair members (Susie Eckhardt, Barbara Havel, Steve Shapiro) and explained
how the meeting was conducted. Jean
explained that there are 4 voting Board Members (President, VP, Secretary,
Treasurer), and the President appoints 3 Committee Chairs to also be voting
members. The guests introduced
themselves and stated why they were attending and if they had any items for the
agenda.
3.
Minutes from previous meeting were approved with
slight change made by Ruth Maki. She
moved Susan Jones up to Board Members, as she is a voting member. In the future, when meeting minutes need to
be revised, an email will be sent to the Secretary, who will make the change
and then send to Communications Chair to be posted/re-posted to website.
4.
Treasurer’s Report (Cheryl Francis)
·
We received $1,040.00 in dues for 2018. The checking account now contains $16,420.64
with $3500 of that held in reserve.
·
Jean is working on the 2018 budget and will
distribute to the Board prior to the February 5th meeting. This will provide time to review prior to
presenting at the next General Membership Meeting, scheduled for February 16th.
·
The books for 2017 are being finalized/closed, and
we will have an Audit Committee review them. Dave Mungo and Andy Eckhardt have agreed to
audit them again this year.
5.
Committee Reports
a.
Membership (Susan Jones) -- We now have 405
members (200 men / 205 women). Twelve
new members signed in month of December. Member list will be purged at end of January;
it is assumed that 159 members will drop off.
For budget purposes, Jean has projected a membership total of 340
($6800). Susan has been confirming that
people who sign up for Wednesday RR are current members.
b.
Communications Chair (Ruth Maki) – There is so
much news to include in the weekly newsletters that Ruth has requested items
for inclusion be sent to her by Thursday, end of day. She has received complaints that sign-ups for
lessons, etc. fill up too quickly.
Unfortunately, until we have additional qualified
instructors/volunteers, there is not much we can do to correct this issue. Ruth will be out of the country February
12-March 4. Jean, Steve, & Susan
volunteered to help with newsletters, sign-ups, website in her absence.
c.
Court Management (Jeannie Innachinno) – Ice
machine has been repaired; appears it shut off (safety feature) from
over-use. Some folks were having
difficulty with their keys; some gunk was sprayed into the lock and issue seems
to be fixed. Seemed to be a problem
with overhead lights on Courts 1 & 2; a statement will be issued in
newsletter about how to operate. Jean
received call from Jorge regarding lights & electricity for the shed, but
she has not connected with him to report anything to the Board about the status
of our request. Upcoming tournament
dates have been given to Rob so he can coordinate what needs to be done for the
courts, restrooms, extra trash pick-up, etc.
It was suggested that an email be sent to Mike Taylor regarding
tournament dates and what we need so he can coordinate with his staff. Jim Blank donated 84 orange balls to be used
for training.
d.
Socials (Susie Eckhardt / Barbara Havel) – Susie
asked what the yearly budget allowance is for socials; total proposed for 2018
is $1,000. Cheryl explained the Check Request
Form and process for reimbursement and provided Susie with a copy of the form. Socials are the 3rd Wednesday of
each month and will take the place of the weekly Round Robin; time of day for
social is determined by whomever volunteers for each month’s social. Linda Bishop and her husband, Bush, have
volunteered for the first social, which is scheduled for January 17th,
beginning at 9:00am. Theme is, “Beat the
Blues;” email with details and sign-ups will be issued within the next couple
days. We need volunteers for subsequent
socials!!
e.
Landscape (Dave Mungo) – Dave Mungo & Bill
Vollink put together a proposal with 2 options, which was distributed for
review. Board approved zones 1-6 and
Option B for Zone 7. Dave & Bill
will proceed with getting quotes from vendors approved to work in QC.
f.
Club Gear (Ann Smith) – Due to timeframe, we
will use same vendor for shirts; no hats.
Ann will be at Round Robin with order forms and color chart (used 1
order form per shirt). Cost is $22; need
to sell 30 shirts for Club to break even.
6.
Player
Development & Organized Play (Karen Morse)
a. IPTPA
Train the Trainer for Instructors – Jean Bustard, Sharon Kolarnik, Karen Morse,
and Kathy Palese will be attending a 2-day class in Phoenix (01/20 & 01/21). At completion, Karen should receive Level 1
teaching certification. Jean, Sharon,
& Kathy should receive Levels 1 & 2.
b. Please
get calendar schedule to Steve Shapiro so he can reserve necessary courts at
required time.
c. Club
Lessons & Drills – Beginner drills will continue; schedule for medium-upper
skill drills will be posted in newsletter.
Focus for training needs to be refined based on the recent ratings
sessions that were held. The experience
opened up new possibilities, which need to be explored. This will be a work-in-progress. Riff
has 2 additional days in January when he is available to conduct another
ratings session. An announcement will be
sent out to members for signing up; space available for 12; need to sign up by
January 14th.
d. Visiting
Instructors
·
Joey Farias & Sean Rickard Clinics – January
26, February 18, & March (TBD). This
is for 3.0+; details for signing up are in newsletter.
·
Scott Moore Clinic – January 24 & 25
7.
Upcoming
Tournaments
a. Firefighter’s
Tournament – February 10 & 11.
Sign-up and information is available thru a link in the Newsletter. Steve Shapiro coordinating this event with GV
Firefighters.
b. Southern
Arizona Senior Games – March 6, 7, & 8.
Dave & Merry Mungo will be coordinating this event with GVR. Dave working on getting additional
information; sign ups started on January 8th.
c. QC
Classis (St. Jude) – March 24 & 25.
Lenny Friedman & Erika Lochow organizing the event. Will follow same format as last year, with
additional levels of play added (2.0-4.5).
Will use 14 courts in the mornings and 10 courts in afternoons. Coordinate with Mike Taylor & AAA
Landscaping. There is a planning meeting
on January 12th @ 2:30pm in Kino Conference Room for anyone wishing
to volunteer. Information will be posted
in Newsletter when it becomes available.
d. Robson
Intercommunity – Steve Shapiro coordinating with other Robson properties;
looking to schedule tournaments at each of the properties. Steve is finalizing details and will send out
information by end of next week.
8.
Other Business – There is a lot of good
stuff going on; lots of ideas and work to be done. We will build on the positive and continue to
grow and improve the Club.
9.
Next Board Meeting – February 5th
@ Noon. As the Tennis Club as their
monthly meeting immediately following ours, Jean will look into starting the
meetings at 11:45am to ensure we have ample time for our meeting and that we
finish on time so as not to interfere with the Tennis Club meetings.
Meeting was adjourned at 2:00pm.
