QCPC MEMBER MEETING, February 16, 2008

QUAIL CREEK PICKLEBALL CLUB MEMBERSHIP MEETING

February 16, 2018

The meeting was called to order at 1:00pm by President Jean Bustard.

INTRODUCTION

Jean thanked everyone for coming to the meeting; there were 33 members in attendance.  Sign in sheet included in book of Minutes.  Jean went on to introduce Board & Committee Members and to thank all the volunteers who helped throughout the year.  Without volunteers, we would not have such a wonderful Club.  Jean thanked the members who helped organize and run the Firefighters Tournament, held February 10-11.  A total of $7,000 was raised in this event.  AWESOME!

TREASURER’S REPORT

Jean provided final review of the 2017 budget: 

            Total Expenses:                        $3,884.77 (budgeted $7,437.90)

            Capital expenditures:                 $1,420.55 (storage shed) (budgeted $1,400.00)

            Income:                                     $8,242.88 (budgeted $7,487.00)

            Checking Acct Balance:           $16,420.64 (incl. $3500 reserve fund)

MEMBERSHIP UPDATE

Currently, there are 318 active members (those who have paid their dues); 150 names were purged from the list.  Breakdown is 154 men / 164 women.  We budgeted for 340 members in 2018.  Dues should be dropped off at Susan Jones’ house (box at front door), rather than giving to Board members at the Courts.

CAPITAL REQUEST UPDATE (2018 / 2019)

·         POA approved the use of $4,000, which we will use for landscaping changes.  Review of work completed is highlighted below under “Committees.”

·         Discussed possible improvements for 2019 budget.  Discussed which should be the Club’s preference; shade awnings or additional lighting for courts and how much should Club contribute toward these capital requests.  Show of hands indicated Priority 1 (21 vs 12) should be lighting, with awnings as Priority 2.  Club agreed to contribute $3,000 to cost share.

·         The 2019 proposed budget will be sent Mike Taylor at the end of June.  This year, each Club will present their budget at POA meeting in Sept/Oct.

QCPC COMMITTEES

·         Landscaping (Dave Mungo / Bill Vollink) – We had approval from POA for $4,000, which we used for landscape improvements.  Dave Mungo & Bill Vollink volunteered to take on the task.  Dave & Bill met with AAA to review the following:  Removal of rip rap rock in certain areas and replace with smaller rock.  This allows for safer, even footing.  During tournaments, this will also provide additional space for chairs/seating. They divided the work into 7 zones.  The plans were approved by the board and sent to Mike Taylor.  Work has been completed on 6 of the 7 zones.  

·         Court Management (John Sicardi / Dave Thomas / Gary Mencimer) -- Electrical requests were made to run electricity to shed, move outlets on courts, and rewire the outlets under the ramada so they are not all on same circuit (caused electrical shorts when too many things were plugged in at same time).  First attempt at wiring shed was met with some problems, but this work will continue to make this happen.  Rewiring outlets under ramada to be on 3 different circuits is not yet complete.

SOCIAL ACTIVITIES (Susie Eckhardt / Barbara Havel)

·         This is very important part of the Club; thanks to those members who volunteer to organize and run the Socials.  They are held the 3^rd Wednesday of the month and are well-attended.   Anyone wishing to get volunteer for the Socials should contact Susie or Barbara.

PLAYER DEVELOPMENT & ORGANIZED PLAY (Karen Morse)

·         Plans are in place to take members from beginner lessons to assisted play to skill level drills.

·         “Skill of the Week” was recently incorporated as part of player development.  It will be announced in the weekly Newsletter, and trainers will include it in their drills.

·         AB Round Robins are being tested.  Example: Two 3.0 players will play with two 3.5 players (one of each skill level per side).  Currently, it is invitation only for those folks who have gone thru rating sessions.

EDUCATION / CLUB RATINGS

This process was met with a lot of enthusiasm and has had a positive effect on the Club.  The level of play is improving, with more focused practice and drills.  The next rating sessions are February 26 & March 23.  Members wishing to go thru the process should organize their own 4-some; sign up will be announced in Newsletter.  Funding to continue thru end of 2018 will require an additional $2,000 be added to the budget; show of hands indicated Member support.

FUNDRAISING

Since we are classified as a 501C-7 (social club), we can raise up to 35% of our income thru fundraising without harming our tax exempt status.  Fundraising ideas include selling food/drink items at the upcoming Senior games.  Another possibility is hosting exhibition games with instructors / area pros.  Should anyone have additional suggestions, please contact Jean.  Any money raised will go directly into the Club savings to be used  for large capital expenses such as awnings, lighting and other items not included in annual operating budgets.

CLUB NAME BADGES (Jim Blank / Jane Quirk)

Jim Blank met with local vendor to pick a design for magnetized name badges, includes first name only.  Order forms are located on the website.  Anyone wishing to order one should do so by February 28^th.

UPCOMING EVENTS

·         So. AZ Senior Games – March 6, 7, 8

·         QC Classic – March 24 & 25 (Fundraising event for St. Jude’s)

·         Sean Rickard & Joey Farias PB Academy – February 26

NEW BUSINESS / Q & A

·         When North Star reviewed the QC website, they noticed that the QCPC appeared in three different places, each with a different write-up/description.  Jean was contacted and asked to put together one consistent and updated description.  This has been completed.

·         Question was asked about adding Court #s inside the courts.  It was pointed out that the Court # is posted on the posts with the net.

Jean again thanked everyone for attending, and the meeting was adjourned at 2:45pm.  Slides from the meeting will be available on the website; a link will be provided in the Newsletter. 

QCPC Board Meeting Minutes, February 5, 2018

QCPC BOARD MEETING MINUTES

February 5, 2018

BOARD MEMBER ATTENDEES:  Jean Bustard* (President), Barbara Havel (Social Co-Chair), Susan Jones* (Membership), Ruth Maki* (Communications), Karen Morse* (Education/Player Development), Steve Shapiro* (VP), Linda von Felden* (Secretary)

ABSENT:  Cheryl Francis* (Treasurer), Susie Eckhardt (Social Co-Chair)

*Voting Board Members

GUESTS:  Lenny Friedman, Erika Lochow, Dave Mungo

MINUTES

1.       Meeting was called to order at 12:00PM by Jean Bustard.

2.       Minutes from previous meeting (010818) were approved.

3.       Treasurer’s Report (Jean Bustard for Cheryl Francis) – Due to illness, a final YTD report was not available. However, Jean did present some preliminary information:  $2,130 in membership dues was collected.  Expenditures were $1,167.53 (includes clips, watches for refs, $1000 for ratings sessions).   Total checking account balance = $16,420.64 (includes $3,500 reserve).  Cheryl Francis will prepare and finalize a YTD Financial Report, which will be presented at the General Membership Meeting on February 16^th.

4.       Proposed 2018 Capital Budget Request (Jean Bustard) – Draft budget was distributed and discussed.  Jean will ask for Membership approval to add an additional $2,000 to Education/Player Development.  This is one-time request to encourage additional members to go thru ratings process to end of 2018.  After that time, members will pay amount on their own. 

5.       Proposed 2019 Capital Budget Request (Dave Mungo)

a.        Dave Mungo and Bill Vollink have been working with AAA Landscaping on replacing rip rap rock with smaller rock to allow for safer, more even footing.   They have also been working on a design for approx. 30ft. of shade coverings between upper courts.  Cost estimate is $8,000; will ask membership to cost-share $3,000 in 2019 budget requests to POA.

b.       Board will ask POA to fund additional lights.  Budget request for 2019 due to Mike Taylor in July.  This year, each Club will make presentation for their budget requests to POA.

6.       Committee Reports

a.        Membership (Susan Jones) – Membership list was purged; removed 105 inactive members; total members = 318 (154 men / 165 women).  There have been 83 new members since October 1^st.  Susan requested that checks be dropped off at her house (box at front door) rather than accepting checks at the courts.

b.       Communications (Ruth Maki) – Sign-up Genius renewal is due ($107/year); Ruth will put on her credit card for reimbursement.  She will look into how David Kikel paid last year and confirm that he was reimbursed.   Ruth will be out of country 02/12 thru 03/04; Steve Shapiro will update newsletter and issue in Ruth’s absence.

c.        Court Management (Steve Shapiro) – He recruited John Sicardi and Dave Thomas for Court Management.  They will get together with Jeanie Iannacchino to get keys, etc.  Baskets have been installed at each court for “dead” balls.  We will be ordering 200 new balls, which will be rotated into sleeves.  Courts are in process of being washed; should finish up Friday night before Fireman’s Tournament.  Our balls will be removed on Friday and replaced Sunday night after the tournament.  In November meeting, it was agreed that Courts 15 & 16 would be used for lessons when necessary.  This recently caused some conflicts, so it was decided at this meeting that no lessons will be given on Wednesday mornings, and courts 13 & 14 will be used for lessons.

d.       Socials (Barbara Havel) – January social was completely filled (total of 56 players).  Some confusion about signing up to play / bring food.  Ruth Maki explained the correct procedure, which should correct this issue.  Next social is February 21^st.  Games will be played to 15; the games were played too quickly when score ended at 11.

e.        Landscape (Dave Mungo) – AAA already working on large rip rap removal.  Anticipate all work to be complete by time of Senior Games in March.

f.        Club Gear (Jean Bustard) – Order for total of 58 shirts will be placed today.

7.       Player Development & Organized Play (Karen Morse)

a.        Name Badges – Cost for QC Pickleball name badges = $9.00.  Board approved.  Will be handled by Jim Blank and Jane Quirk.

b.       Player Ratings – It was a big success and will continue the process.  We have a local person who has been certified to do the ratings and will come to QC when groups of at least 4 are ready to go thru the process.

c.        Player Development – We now have 4 QCPC members (Jean Bustard, Lenny Friedman, Sharon Kolarik, Karen Morse) plus one from Green Valley (Kathy Palese) who are certified teachers.  These folks went thru a 2-day Level 1 training session and are qualified to teach Beginners and up to Level 3.0.  Karen would like to schedule another PB orientation, then set up Beginner lessons.

d.       A/B Round Robins – This would consist of two 2.5 players and two 3.0 players on each court for round robin games.  Karen set this up last year, and it was a success.  Would like to implement again.

8.       Educations Rating Program (IPTPA) (Jean Bustard) –Would like to include ratings on membership list.  We have list of those who went through IPTPA rating.  Others should email USAPA or other Nationally recognized rating to Susan Jones.  This provides a way for members to contact each other for games with people of similar skill.

9.       Upcoming Tournaments / Intercommunity

a.        Firefighters Tournament (Steve Shapiro) – Set for February 10- & 11.  All set and ready to go.

b.       So. Arizona Senior Games (Dave Mungo) – Set for March 6, 7, & 8.  Meeting with GVR to work out statistics.  Dave trying to get flyer to send to Ruth for our website.  Sign-ups underway; need 2.5 level players.  Dave will meet with Robson Sales to see about using the games as a marketing tool.

c.        St. Jude’s Fundraiser (Lenny Friedman) – Set for March 24 & 25.  Skill level is 2.5 thru 4.0.  Will be using 14 courts, leaving 15 & 16 open.  QC members were given priority sign up for first week, then open to others.

d.       Robson Intercommunity (Steve Shapiro) – First games will be held at Saddlebrook Ranch.  Steve will be meeting with the other Robson Communities to determine there is enough interest to pursue.

10.    Other Business

a.        The Clubs of Quail Creek – Held on March 2 from 9:00-2:00; various QC Clubs set up information tables to promote their Club.  Due to schedule conflicts, QCPC will not be able to attend.   

b.       QCPC Fundraising – Looked into possibility of holding fundraisers for the Club.  We are a 501c7 (social), which allows us to raise up to 35% of our budget.  We will start looking at possible things we can do; maybe the QCPC name badges could be our first attempt to increase funds.

11.    Date / Time Next Meeting:  March 4, 2018, Noon to 2:00pm

a.         Annual Member Meeting – February 16, 1:00-3:00pm, Mesquite & Ocotillo Room

12.    Close Formal Board Meeting @ 2:00pm