BOARD
MEMBER ATTENDEES: Jean Bustard*
(President), Susie Eckhardt (Social Co-Chair), Cheryl Francis* (Treasurer),
Susan Jones* (Membership), Steve Shapiro* (VP), John Sicardi & Dave Thomas
(Court Maintenance Co-Chairs), Linda von Felden* (Secretary)
ABSENT
BOARD MEMBERS: Barbara Havel (Social
Co-Chair), Ruth Maki* (Communication), Karen Morse* (Player Development)
*Voting
Members
GENERAL
MEMBER ATTENDEES: Lenny Friedman
MINUTES
1. Meeting was called to order at 12:00PM by
Jean Bustard.
2.
Minutes
from previous meeting (040218) were approved.
3.
Treasurer’s
Report) (Cheryl Francis)
– Money in was reviewed; no money spent during previous month. Receipts for last month’s social were turned
in at today’s meeting. Cheryl reported
on the bank’s (Wells Fargo) policy for charging monthly fees: If daily budget goes under $5,000 OR if
monthly ending balance is under $10,000, a monthly fee will be charged to our
account. Our balance of $17,566.21
exceeds this balance, but we may want to look into switching to local Credit
Union should we start getting close to the $10,000 monthly balance. Question again was asked why Membership Dues
end in a $5.00 amount, as dues are either $10 or $20. This came up for the first time at last
month’s meeting; Cheryl will go back thru her records to resolve this question.
i.
Carlo
Pensyl of the Finance Committee reached out to Jean to discuss
upkeep/maintenance plans for our courts and our budget requests. Several courts need to be resurfaced and all
the nets need to be replaced. Jean was unaware
that the POA was looking for the Club to provide recommendations and schedules for
major maintenance items. Clarifying what
was expected was helpful and Jean believes the Club should embrace the
opportunity to take a more proactive role in recommending upkeep of the entire
facility. She and Steve Shapiro met with
the contractor who originally poured our courts; he is working on putting
together a proposal with costs for court resurfacing. Once a proposal has been received Jean will
present to POA, along with a rotation schedule for resurfacing the courts over
multiple years. Courts 1, 2, 11, &
12 are the most worn and should be resurfaced first. All of the nets are worn and need to be
replaced. Gary Mencimer has been mending
the nets to help us get through the summer. Our recommendation is to replace all of our
nets this fall. Pricing and a schedule
for net replacement will be submitted to the POA.
4.
Committee
Reports
a.
Membership (Susan Jones) – Total of 350 members (173
men / 177 women); 14 new since last month’s report. She brought up the possibility of raising
dues to $25 for 2019; consensus was not to raise at this time.
b. Communication (Steve Shapiro for Ruth Maki) –
Newsletter will be published as needed throughout the summer, which may still
be weekly because of the Inter-Community sign-ups.
c.
Court Management (John Sicardi & Dave Thomas) –
Questioned what their responsibilities are; Jean put together a job description
for John and Dave, but they needed more clarification on expectations. Jean suggested they meet with Gary Mencimer,
as he has been volunteering to take care of courts for past year to figure out
roles and responsibilities. Dave would like
to revisit schedule for replacing/putting out new balls. When new balls are needed, Dave or John will
submit request for board approval (board must approval any expenditure over
$200). There are still quite a few in
storage., no need to order now. Steve Shapiro will work with them on net
replacement. The Club banner is getting
a little “worn.” Susan Jones will get
with John & Steve once she finds a vendor to coordinate placing the order
and getting it hung. Jean will forward
logo to Susan. There is a new lock on
supply box (contains paddles, etc.) located between upper courts. A notice will be put in Newsletter with
combination, which stayed to same (1461 blank).
A big thank you to Gary Mencimer for his work in keeping the pickleball
courts tidy and maintained.
d. Socials (Susie Eckhardt) – Next social is
scheduled for May 16th; organized by Bonnie & Tom Dean. To date, only 32 have signed up; space still
available. Morning round robin with
brunch afterwards. This will be last
social for season until September, unless someone wants to plan an event.
e.
Club Gear (Jean Bustard) – There were several
problems with this year’s shirts, even though we used same vendor as in past
(logos in wrong place, material was wrinkled and could not be ironed out). Aztec is working to replace the shirts. We will not use this vendor again.
5.
Player
Development (Jean
Bustard)
a.
Afternoon
Open Play has been suspended for the Summer.
b. Round Robins are being organized by Amy
Giannakakis & Suzanne Sicardi.
Beginning May 23rd, games will start at 7:00am, with sign-up
at 6:30am. Information will be announced
in Newsletter.
c.
Linda
von Felden has volunteered to resume Assisted Play for new / beginner
members. It will start on Thursday, May
24th, at 8:00am. Information
/ sign ups will be announced in the Newsletter.
6. Educational Rating Program (IPTPA) – Next rating session is
scheduled for May 19th. Three
groups of 4 players have signed up; two for 3.0 and one for 3.5. Should it be too hot or windy, players can
contact Sean to reschedule.
7.
Upcoming
Tournaments / Intercommunity
(Steve Shapiro)
a.
Summer
Inter-Community Play has started with GV, other Robson Communities, &
Tucson participating. First week was
held at QC, and attendance was full; several QC players signed up. The second week is full at the 3.0 and 3.5
skill level; space still available at other skill levels. With the other Clubs having so many members
question was asked, when QC hosts, if there is a way to allow priority sign-up
with 10 QC players before being opened to other Club. Steve Shapiro will check to see if this is
possible. Sign ups start at 7:00am on
Sunday mornings.
b. QC / Saddlebrook Ranch Invitational will
be held at QC this year and is scheduled for October 25th. Details will be announced as the date
approaches.
8.
Other
Business (Jean Bustard)
a.
Jean
met with Rich Kahn (Tennis Club). He was
interested in how we use Sign-Up Genius for our tournaments. They also discussed the possibility of joint
fundraising activities.
b. The PB Board will not meet during the
summer months of June, July, August unless something comes up that requires a
meeting. Normal schedule will resume in
September.
c.
Jean
presented changing the board terms to run October to October, rather than
calendar year. Our season really starts
in October, so it would make sense that the Board changes at the beginning of
the season rather than 3 months after the start. This would require changing the By-Laws,
which requires a vote from the general members.
d. It was brought up the possibility of
allowing a non-QC person to join if the significant other lives in QC. This would also require a change in By-Laws
and a vote from the general members.
e.
Lenny
Friedman asked if another evening could be added to the QC Classic/St Jude
Tournament. The event is scheduled for
March 23 & 24, 2019. He would like
to add the evening of March 22nd for exhibition games to raise
additional funds. The Board approved
this additional evening.
9.
Next
Meeting – Monday, September 3rd, Noon
a.
Routine
business will be handled via email
b. Meetings could be scheduled, depending on
need and availability
10. Meeting was adjourned at 1:42pm
