PICKLEBALL BOARD MEETING MINUTES (050117)
BOARD MEMBER ATTENDEES: Jean
Bustard (President), John Hughes (Vice President), Karen Morse (Treasurer),
Linda von Felden (Secretary)
COMMITTEE CHAIR ATTENDEES: Jeanne
Iannacchino (Court Management), Ruth Maki (Communications), Sandy Veydt (Social
Committee Chair)
ABSENT: Susan Jones (Membership)
GENERAL MEMBER ATTENDEES: David Kikel, Scott McLain, Dave & Merry
Mungo, Ridge Williams
MINUTES
1.
Meeting was called to order by Jean Bustard at
1:00pm. New general members were in
attendance, and Jean explained the process.
As topics are discussed, they may ask questions; should they have a new
topic of discussion they wish to address, they will be given time at the end of
the meeting to discuss.
2.
Minutes from last Board Meeting (040317) were
approved with one minor correction (date at top was wrong).
3.
Treasurer’s Report (Karen Morse)
·
Report was distributed and reviewed. Currently, there is a total of $13,586.90 in
the bank, which includes the $3,500 Reserve Fund.
·
Received $160 in Membership Dues.
·
Paid out $195 to purchase 100 new Pure 2 balls.
·
Purchased a $50 Quail Creek gift card for Cathy Palaese,
who has been volunteering to teach Beginner lessons.
·
Paid out total of $388 YTD for 4 Club Socials
(budget is $100/Social event).
·
Paid out $1400 for the Club’s half of our new
storage shed; HOA paid other half plus all the installation.
4.
Committee
Reports
·
Membership (Presented by Jean Bustard in
Susan’s absence) – Club has 303 active, paid members (144 Men / 159 Women). There are 9 Associate Members.
·
Communication (Ruth Maki) –Beginning in
May, Newsletter will be issued as needed, since season is over.
·
Court Management (Jeanne Iannacchino) –
Fence that was damaged during Fireman’s Tournament has been repaired. Jeanne is working directly with Rob to have
courts cleaned; his current schedule is to clean/blow courts every Sunday (8 in
morning / 8 at night). Courts are washed
occasionally, not on a regular basis.
Should courts require extra cleaning, contact Jeanne, and she will
contact Rob. Since the Pure 2 is a much
sturdier ball, we need have a process for determining which balls to take out
of play. Will continue this discussion next
meeting.
·
Socials (Sandy Veydt) – Next Social is
scheduled for May 10th at 6:30pm (desserts & drinks). No sign up; members can just show up to
play. This will be last social of the
season, unless someone wants to volunteer to organize one during off-season
months.
5.
Green
Valley Sr. Games (Dave & Merry Mungo) – Initial meetings were held with
GVR to discuss potential improvements/changes for the 2018 games.
a.
Add another hour of play to allow for more
teams to compete.
b.
Days of play will be Tuesday, Wednesday, &
Thursday (March 6, 7, & 8); Friday will be rain date.
c.
QC needs to improve trash pick-up and keeping
bathrooms clean.
d.
Extend hours of shuttle service and/or ask for
volunteers to provide shuttles once scheduled service ends for the day.
e.
Provide some sort of snacks for sale once food
service has ended for the day. And include beer for sale.
f.
For safety reasons, remove rip rap rocks from
around Ramada and around courts.
g.
Set up tented area in parking lot (near courts
10 & 11) for registration. This will
eliminate congestion near bathrooms, and Ramada can be used to provide an area
where players can relax and get out of the sun in between games. (Unanimous consensus my Board that this was a
good idea.) QC would be asked if they
can provide necessary equipment; will need to be submitted to Mike Taylor for
approval.
h.
At same meeting, GV Pickleball representatives
discussed a couple of inter-community issues with Jean Bustard & Karen
Morse.
i.
Neither GV or QC Pickleball Clubs receive any
monies from Senior Games; all monies go directly to GVR. Idea presented was possibility of fund
raising during the games (i.e., shirt sales, snack bars, etc.). Before we proceed with discussions, Jean will
look into fund raising guidelines for non-profit organizations and need
approval from Mike Taylor/POA to see if this can be conducted on QC property. Board wanted more information before
continuing discussions.
ii.
Another topic of discussion was possibility of
setting up sanctioned tournaments for Southern Arizona area. Tournaments will be held at QC and GV, as
they are building 24 additional courts.
This was met with approval from the Board, and Jean will get back to GV
that we are interested, but QC would not be ready to undertake something like
this for a year or so.
6.
Storage Shed – David Kikel
·
Installation is complete!!
·
Includes 2 steel ramps for rolling large items
in/out of shed.
·
David will look into shelving and has approval
to purchase them; cost approx. $300.
·
David will also look into purchasing 2
additional folding tables and has approval to also purchase these (approx.
$60/each).
·
The POA paid for all the installation and
split the cost 50/50 with PB Club ($1400 each).
POA chose color of shed.
·
Thank you very much, David, for all your time
and effort in seeing this project to completion. To show our appreciation, the shed will be
named, “The David Kikel Shed.”
·
Jean will collect all the keys for current
storage room. Only Jeanne Innachinno and
Larry Hyde will have keys to this room where the balls are kept. Keys to David Kikel Shed will be given to all
Board members and to David.
7.
Player Development and Organized Play – Karen
Morse
·
Drills
will continue on Tuesday & Thursday mornings, from 8:00-9:00am, on Courts 1
& 2. Judy Lyles has been providing
valuable assistance. The start time may
change as we get into warmer weather.
·
Round Robin is on Wednesday mornings. Sign up begins at 7:00, with play at
7:30. Format could possibly change to
mixed play, since our player pool is shrinking.
Time will be adjusted as we get into the warmer months.
·
The skilled level Round Robin on Thursday
afternoons has been suspended for the summer months.
·
Purchase of ball machine to be used as a
teaching tool for drill was discussed.
Board members agreed this should be presented to general members at the
annual meeting in November (approx. cost $900).
·
Mark Renneson will be at QC November 13th;
Dave Weinbach will be here December 11-14 for lessons. Information will be provided in newsletter
when event date approaches.).
·
Jean & Karen met with GV to discuss their player
development plan for all levels. They
have several tiers of instruction (101, 201, 202), and we are interested in
modeling a similar program for our Club.
They have agreed to set up a “Train the Trainer” session so our
instructors are all teaching the same way.
Looking to recruit 10-12 of our experienced players so we have a pool of
instructors to avoid the same folks doing all the teaching. Looking to have this up and running by next
year’s season (Oct/Nov). Look to have
orientations monthly, Nov-Mar.
·
Calendar is updated weekly and schedule is
posted at each court on Sundays.
8.
Proposal
from GVR for Reciprocal Intercommunity Play (Jean Bustard)
·
GV submitted a proposal for reciprocal play with
QC, and possibly bring in other communities.
Jean will submit proposal to Mike Taylor for approval.
·
One week, games would be at GV, following week
at QC. This is for summer months only,
beginning with week of May 30th and ending last week of August.
·
If approved, information regarding schedule,
times, sign ups, etc. will be provided via email or newsletter.
9.
Other Business
·
Now that Karen Morse is very involved as Player
Development Coordinator, she, with support from the Board, would like to
replace her position as Treasurer. Linda von Felden and Sandy Veydt agreed to be
the Nominating Committee and will look Karen’s replacement. Update will be provided at next Board
meeting.
10.
Date & Time of Next Meeting: June
5th, 1:00pm, Kino Room
11.
Meeting was adjourned at 3:00.
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