QC Pickleball Minutes

QCPC BOARD MEETING MINUTES  

March 4, 2019

VOTING BOARD MEETING ATTENDEES:  Steve Shapiro (President), David Mungo (Vice President), Jean Bustard (Player Development), Cheryl Francis (Treasurer), Candace Plumlee (Communications), Susan Jones (Membership)

BOARD MEETING ABSENTEES: ) Kathleen Baker (Secretary)

COMMITTEE CHAIRS ATTENDEES:  Joyce Butler (Socials), John Sicardi (Court Management)

GENERAL MEMBERSHIP ATTENDEES:  Phil Brule

1. Meeting called to order by Steve Shapiro at 1 pm.
2. Minutes from the previous meeting (February 4, 2019) approved.
3. Treasurer’s Report (Cheryl Francis)  Income for month = $1,013.17.   Expenses for the month = $901.14.  Balance in checking account = $23,130.88.
1. Discussed option of buying Quickbooks versus paying a monthly use online fee.  Motion offered to buy software and purchase a computer, motion passed.
2. Board to change accounting method from cash to accrual (revenues reported when they are earned).  Motion offered and approved.
3. Discussion to change preparation of budget by October and approved at the November general meeting.  To be voted on at the General Meeting this month. Need to have at least 38 people at the general meeting to be able to vote (10% of membership).
4. Pickleball Central has a $163 credit for the QCPC.

     4. Committee Reports

1. Membership (Susan Jones)  50 new members
2. Communications/Website (Candace Plumlee)  Will send out emails about corrections in the newsletter when it arises.
3. Court Management (John Sicardi)  Everything going well.
4. Socials (Joyce Butler)  Since there is no March Wednesday round robin social, Joyce plans on bringing in snacks for a regular Wednesday RR play.  She asked if all the courts could be available and was noted that courts will be available for the March 13th RR.
5. Skill-Level Play/Organized Play (Dave Mungo).  A discussion about switching some round robin times, but found that not possible.

     5. Player Development Report (Jean Bustard) Jean presented all that was on her email update and discussed that some of the outside instructors brought in less QC people than outside players.  More paddles are added to have for instruction and that end of the season is the end of March. Questioned if there should be a social to thank instructors. Joyce will look into that.  Jean indicated that there had been no reply to her letter asking Mr. Robson for additional pickleball courts.

     6. Other Business

1. Court shade vendor information will be available next week.  A special meeting will be held to decide which proposal to accept so the proposal can be presented at the general meeting.
2. There was a discussion about purchasing an AED machine.  Since the entry guard house has one, it was decided that was close enough.  Candy asked if there is a sign at the courts stating where the AED is located.  It will be researched. Also noted the problem of securing such a valuable piece of equipment.   CPR classes could be offered to PB instructors with cost. GVFD has CPR training for $65 per person, others were noted to be less.  There will be more research on the matter.
3. The QC POA Finance Committee is noted to be going to make a decision if clubs that are 501C3 can raise money.
4. General Meeting is Monday, March 25 at 1 pm.
5. Phil Brule, a nonboard attendee, brought up the issue that there are non-Quail Creek residents playing on our pickleball courts.  The policy was discussed. He suggested that these people that come in should have to pay a fee. He has found that any place he goes outside of QC there is a fee.  It was decided not to discuss charging fee for use at General Meeting because Steve is working through a similar topic with the finance committee and needs time to receive feedback.  The Board noted that there are tax and POA limitations on our ability to raise money from non-QC residents. The Board intends to address the fundraising issue with the POA and has passed policy revisions to promote court availability, especially during Prime Time.  Board will continue to evaluate as demand for courts increase.

      7. Next Board Meeting - April 1, 2019, at Kino Center 1 pm.

       Meeting adjourned at 3 pm.