QCPC
BOARD MEETING MINUTES
February
5, 2018
BOARD
MEMBER ATTENDEES: Jean Bustard*
(President), Barbara Havel (Social Co-Chair), Susan Jones* (Membership), Ruth
Maki* (Communications), Karen Morse* (Education/Player Development), Steve
Shapiro* (VP), Linda von Felden* (Secretary)
ABSENT: Cheryl Francis* (Treasurer), Susie Eckhardt
(Social Co-Chair)
*Voting Board Members
GUESTS: Lenny Friedman, Erika Lochow, Dave Mungo
MINUTES
1. Meeting was called to order at 12:00PM by
Jean Bustard.
2. Minutes from previous meeting (010818)
were approved.
3. Treasurer’s Report (Jean Bustard for Cheryl Francis) – Due
to illness, a final YTD report was not available. However, Jean did present
some preliminary information: $2,130 in
membership dues was collected. Expenditures
were $1,167.53 (includes clips, watches for refs, $1000 for ratings
sessions). Total checking account
balance = $16,420.64 (includes $3,500 reserve).
Cheryl Francis will prepare and finalize a YTD Financial Report, which
will be presented at the General Membership Meeting on February 16th.
4. Proposed 2018 Capital Budget Request (Jean Bustard) – Draft budget was
distributed and discussed. Jean will ask
for Membership approval to add an additional $2,000 to Education/Player
Development. This is one-time request to
encourage additional members to go thru ratings process to end of 2018. After that time, members will pay amount on
their own.
5. Proposed 2019 Capital Budget Request (Dave Mungo)
a.
Dave
Mungo and Bill Vollink have been working with AAA Landscaping on replacing rip
rap rock with smaller rock to allow for safer, more even footing. They have also been working on a design for
approx. 30ft. of shade coverings between upper courts. Cost estimate is $8,000; will ask membership
to cost-share $3,000 in 2019 budget requests to POA.
b. Board will ask POA to fund additional
lights. Budget request for 2019 due to
Mike Taylor in July. This year, each
Club will make presentation for their budget requests to POA.
6. Committee Reports
a.
Membership (Susan Jones) – Membership list was
purged; removed 105 inactive members; total members = 318 (154 men / 165
women). There have been 83 new members
since October 1st. Susan requested
that checks be dropped off at her house (box at front door) rather than accepting
checks at the courts.
b.
Communications (Ruth Maki) – Sign-up Genius renewal is
due ($107/year); Ruth will put on her credit card for reimbursement. She will look into how David Kikel paid last
year and confirm that he was reimbursed.
Ruth will be out of country 02/12 thru 03/04; Steve Shapiro will update
newsletter and issue in Ruth’s absence.
c.
Court Management (Steve Shapiro) – He recruited John
Sicardi and Dave Thomas for Court Management.
They will get together with Jeanie Iannacchino to get keys, etc. Baskets have been installed at each court for
“dead” balls. We will be ordering 200
new balls, which will be rotated into sleeves.
Courts are in process of being washed; should finish up Friday night
before Fireman’s Tournament. Our balls
will be removed on Friday and replaced Sunday night after the tournament. In November meeting, it was agreed that
Courts 15 & 16 would be used for lessons when necessary. This recently caused some conflicts, so it
was decided at this meeting that no lessons will be given on Wednesday mornings,
and courts 13 & 14 will be used for lessons.
d.
Socials (Barbara Havel) – January social was completely filled (total
of 56 players). Some confusion about
signing up to play / bring food. Ruth
Maki explained the correct procedure, which should correct this issue. Next social is February 21st. Games will be played to 15; the games were
played too quickly when score ended at 11.
e.
Landscape (Dave Mungo) – AAA already working on large
rip rap removal. Anticipate all work to
be complete by time of Senior Games in March.
f.
Club Gear (Jean Bustard) – Order for total of 58
shirts will be placed today.
7. Player
Development & Organized Play
(Karen Morse)
a.
Name
Badges – Cost for QC
Pickleball name badges = $9.00. Board
approved. Will be handled by Jim Blank
and Jane Quirk.
b.
Player
Ratings – It was a big
success and will continue the process.
We have a local person who has been certified to do the ratings and will
come to QC when groups of at least 4 are ready to go thru the process.
c.
Player
Development – We now have
4 QCPC members (Jean Bustard, Lenny Friedman, Sharon Kolarik, Karen Morse) plus
one from Green Valley (Kathy Palese) who are certified teachers. These folks went thru a 2-day Level 1
training session and are qualified to teach Beginners and up to Level 3.0. Karen would like to schedule another PB
orientation, then set up Beginner lessons.
d.
A/B
Round Robins – This would
consist of two 2.5 players and two 3.0 players on each court for round robin
games. Karen set this up last year, and
it was a success. Would like to
implement again.
8. Educations
Rating Program (IPTPA)
(Jean Bustard) –Would like to include ratings on membership list. We have list of those who went through IPTPA
rating. Others should email USAPA or
other Nationally recognized rating to Susan Jones. This provides a way for members to contact
each other for games with people of similar skill.
9. Upcoming
Tournaments / Intercommunity
a.
Firefighters
Tournament (Steve
Shapiro) – Set for February 10- & 11.
All set and ready to go.
b. So. Arizona Senior Games (Dave Mungo) – Set for March 6, 7, &
8. Meeting with GVR to work out
statistics. Dave trying to get flyer to
send to Ruth for our website. Sign-ups
underway; need 2.5 level players. Dave
will meet with Robson Sales to see about using the games as a marketing tool.
c.
St.
Jude’s Fundraiser (Lenny
Friedman) – Set for March 24 & 25.
Skill level is 2.5 thru 4.0. Will
be using 14 courts, leaving 15 & 16 open.
QC members were given priority sign up for first week, then open to
others.
d. Robson Intercommunity (Steve Shapiro) – First games will be held
at Saddlebrook Ranch. Steve will be
meeting with the other Robson Communities to determine there is enough interest
to pursue.
10. Other
Business
a.
The
Clubs of Quail Creek –
Held on March 2 from 9:00-2:00; various QC Clubs set up information tables to
promote their Club. Due to schedule
conflicts, QCPC will not be able to attend.
b.
QCPC
Fundraising – Looked into
possibility of holding fundraisers for the Club. We are a 501c7 (social), which allows us to
raise up to 35% of our budget. We will
start looking at possible things we can do; maybe the QCPC name badges could be
our first attempt to increase funds.
11. Date
/ Time Next Meeting: March 4, 2018, Noon
to 2:00pm
a.
Annual Member Meeting – February 16,
1:00-3:00pm, Mesquite & Ocotillo Room
12. Close
Formal Board Meeting @ 2:00pm
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