QUAIL
CREEK PICKLEBALL CLUB MEMBERSHIP MEETING
February
16, 2018
The
meeting was called to order at 1:00pm by President Jean Bustard.
INTRODUCTION
Jean
thanked everyone for coming to the meeting; there were 33 members in
attendance. Sign in sheet included in
book of Minutes. Jean went on to
introduce Board & Committee Members and to thank all the volunteers who
helped throughout the year. Without
volunteers, we would not have such a wonderful Club. Jean thanked the members who helped organize
and run the Firefighters Tournament, held February 10-11. A total of $7,000 was raised in this event. AWESOME!
TREASURER’S REPORT
Jean
provided final review of the 2017 budget:
Total Expenses: $3,884.77
(budgeted $7,437.90)
Capital expenditures: $1,420.55
(storage shed) (budgeted $1,400.00)
Income: $8,242.88
(budgeted $7,487.00)
Checking Acct Balance: $16,420.64
(incl. $3500 reserve fund)
MEMBERSHIP UPDATE
Currently, there are 318
active members (those who have paid their dues); 150 names were purged from the
list. Breakdown is 154 men / 164
women. We budgeted for 340 members in
2018. Dues should be dropped off at
Susan Jones’ house (box at front door), rather than giving to Board members at
the Courts.
CAPITAL REQUEST UPDATE (2018 / 2019)
·
POA
approved the use of $4,000, which we will use for landscaping changes. Review of work completed is highlighted below
under “Committees.”
·
Discussed
possible improvements for 2019 budget.
Discussed which should be the Club’s preference; shade awnings or
additional lighting for courts and how much should Club contribute toward these
capital requests. Show of hands indicated
Priority 1 (21 vs 12) should be lighting, with awnings as Priority 2. Club agreed to contribute $3,000 to cost
share.
·
The
2019 proposed budget will be sent Mike Taylor at the end of June. This year, each Club will present their
budget at POA meeting in Sept/Oct.
QCPC COMMITTEES
·
Landscaping (Dave Mungo / Bill
Vollink) – We had approval from POA for $4,000, which we used for landscape
improvements. Dave Mungo & Bill
Vollink volunteered to take on the task. Dave & Bill met with AAA to review the
following: Removal of rip rap rock in
certain areas and replace with smaller rock.
This allows for safer, even footing.
During tournaments, this will also provide additional space for
chairs/seating. They divided the work into 7 zones. The plans were approved by the board and sent
to Mike Taylor. Work has been completed
on 6 of the 7 zones.
·
Court Management (John Sicardi / Dave
Thomas / Gary Mencimer) -- Electrical requests were made to run electricity to
shed, move outlets on courts, and rewire the outlets under the ramada so they
are not all on same circuit (caused electrical shorts when too many things were
plugged in at same time). First attempt
at wiring shed was met with some problems, but this work will continue to make
this happen. Rewiring outlets under
ramada to be on 3 different circuits is not yet complete.
SOCIAL ACTIVITIES (Susie Eckhardt /
Barbara Havel)
·
This is very important part of the Club; thanks
to those members who volunteer to organize and run the Socials. They are held the 3rd Wednesday of
the month and are well-attended. Anyone wishing to get volunteer for the
Socials should contact Susie or Barbara.
PLAYER DEVELOPMENT & ORGANIZED PLAY (Karen Morse)
·
Plans are in place to take members from beginner
lessons to assisted play to skill level drills.
·
“Skill of the Week” was recently incorporated as
part of player development. It will be
announced in the weekly Newsletter, and trainers will include it in their
drills.
·
AB Round Robins are being tested. Example: Two 3.0 players will play with two
3.5 players (one of each skill level per side).
Currently, it is invitation only for those folks who have gone thru rating
sessions.
EDUCATION
/ CLUB RATINGS
This process was met with a lot of enthusiasm and
has had a positive effect on the Club.
The level of play is improving, with more focused practice and drills. The next rating sessions are February 26
& March 23. Members wishing to go
thru the process should organize their own 4-some; sign up will be announced in
Newsletter. Funding to continue thru end
of 2018 will require an additional $2,000 be added to the budget; show of hands
indicated Member support.
FUNDRAISING
Since we are classified as a 501C-7 (social
club), we can raise up to 35% of our income thru fundraising without harming
our tax exempt status. Fundraising ideas
include selling food/drink items at the upcoming Senior games. Another possibility is hosting exhibition
games with instructors / area pros. Should
anyone have additional suggestions, please contact Jean. Any money raised will go directly into the
Club savings to be used for large
capital expenses such as awnings, lighting and other items not included in
annual operating budgets.
CLUB
NAME BADGES (Jim Blank / Jane Quirk)
Jim Blank met with local vendor to pick a design
for magnetized name badges, includes first name only. Order forms are located on the website. Anyone wishing to order one should do so by
February 28th.
UPCOMING
EVENTS
·
So. AZ Senior Games – March 6, 7, 8
·
QC Classic – March 24 & 25 (Fundraising event
for St. Jude’s)
·
Sean Rickard & Joey Farias PB Academy –
February 26
NEW
BUSINESS / Q & A
·
When
North Star reviewed the QC website, they noticed that the QCPC appeared in three
different places, each with a different write-up/description. Jean was contacted and asked to put together
one consistent and updated description.
This has been completed.
·
Question
was asked about adding Court #s inside the courts. It was pointed out that the Court # is posted
on the posts with the net.
Jean again thanked everyone for attending, and
the meeting was adjourned at 2:45pm.
Slides from the meeting will be available on the website; a link will be
provided in the Newsletter.
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