QCPC Board Minutes, March 7, 2016

QCPC Board Meeting Minutes

March 7, 2016

Silver Room

Present:  Board Members David Kikel, Pam Martin, John Hughes, Ruth Maki, Rich Pokorski, Marie Still, Jo-Anna Kikel

Guests:  Ron Grantz, Doug Stacken, George Mynatt, Kathy Meyers, Denny Meyers

President David Kikel called the meeting to order at 1:31 PM.

The Minutes of the February 3, 2016, were approved.

Treasurer’s report- Pam Martin- We have $11,457.08 in bank.  Pam discussed various expenses, including an upgrade for Sign-up Genius for $99.99.  The T-shirts and hats cost us some money because of set-up costs, and we had to pay a sales tax.  

Membership report- Marie Still reported that we have 277 members; 73 of these are new members.  Renters may only be here for a short time, but they still should pay the $20 dues.  Marie added the Social Member status on the new forms.  

Communications- Jo-Anna Kikel- We got new banners with new logo, a dry erase board, and the upgraded Sign-Up Genius.  The Social Committee is not running the socials but administering them by facilitating volunteers who are running the socials. The Newsletter is going out once a week, on Friday nights.  We need a lot of things uploaded to the website.  Jo-Anna has asked for help in the Newsletter, but no one has volunteered.  She hopes to train a new person to take over the Communications/PR role for next year.

Court Management- Rich Pokorski- Balls- We should wait to buy new balls until the new ones are accepted by USAPA tournaments.  Rich will cancel the back order for the new balls.  Rich would like to order balls directly, and the Board agreed.    

QCPC is a young club and growing.  Rich discussed some issues involving the court maintenance and usage and the need to have better communication between Mike Taylor and the Board. 

It would be better to be able to reserve Courts 1-4 because those are adjacent.  Right now, the courts that can be reserved are not adjacent.  The Board agreed with this, although Assisted Play uses 1-4, so those won’t be available for reservations at those times. 

Assisted play is going well.  People are asked to sign-up so they know how many are likely to show up.  Many new members are attending and enjoying it.  Several women are organizing this.

Intermediate Round Robins- George Mynatt-  George has run these 4 times now.  The number of women maxed out the first 2 times, and then there were fewer the other two times because women were practicing for tournaments.  There have been fewer men playing.  Some men aren’t signing up because there is too much disparity in play levels with combined levels.  We need a rating system that works better than self-rating.  George will try to split men into 3.0 and 3.5 and see if we get more sign-ups.   Round Robins won’t occur for the next two weeks because of the Senior Games and the Club social.  George will teach more people to captain round robins, so he doesn’t have to organize all of them.  George purchased the equipment for the Round Robins, and has placed it all in a storage container.  He spent $213.31, which is under budget of $220.  He didn’t purchase a first-aid kit because that would make him go over budget.  The Board approved spending $20 to include a first-aid kit in the container.  

Advanced Play- George Mynatt-  He has run the Thursday Advanced Play 8 times.  In total, he has had 101 residents and 170 guests.  He has collected $173 for the 170 guests.  He had expenses of $45, so there is $128 left from the Club.  Ratings are more of a problem with the Advanced group than with the Intermediate Round Robins.  Advanced Play is by invitation only.  The Club is sponsoring this, but George still has the responsibility for selecting participants.  We reserve the courts for them.  Men play at 4.0 in tournaments.  Women are supposed to play at 3.5.  The purpose is to help Club members improve their skills.  

Mike Taylor (QC General Manager)- Mike discussed several issues with the Board including the need for better communication between our Board and Mike, court usage, and our capital equipment request.  In the end Mike agreed that he would help us obtain shade awnings and a shed.   

New Business:  Rich questioned whether the Club should pay for travel expenses associated with club activities.  He indicated that this could become very expensive and that most people combine trips to obtain things for the Club with other errands.  This should be discussed at a later meeting.

The meeting was adjourned at 4:30.

Respectfully submitted,

Ruth Maki, Secretary