QCPC
Membership Meeting
February
10, 2016
10:00
am
Clubhouse
Ballroom
Meeting was called to order by President
David Kikel at 10 AM.
Treasurer's report by Pam Martin.
We have a balance of $13, 076.38. We keep $3500 in reserve, and must keep a $5000
minimum in checking to avoid bank fees. Questions
from members were answered - mainly clarification of spending categories for
the budget. The 2015 Audit Committee has reviewed the financial
record. They commended Pam Martin for
her excellent record-keeping and advised continuance of current financial
practices.
Membership. David Kikel- There
are a total of 261 members as of February 9, 2016. This is down somewhat from 280 a year
ago. The decline was in new members and
not in renewals, which are about the same as last year.
Court management. Rich
Pokorski. Rich thanked the court management committee. He noted
that we are using more balls that earlier.
The advanced players from outside QC do pay $1/day to compensate for
balls. Court cleaning is done regularly.
The minor cracks on courts 3 and 4 are being watched. Robson is replacing
plants with succulents. The ice machine was a gift from the POA. We have been keeping it working, at least for
now. March 4 is a firemen's benefit tournament. The courts will be closed to regular
play. The QCPC balls will be removed. The same goes for the Senior Games Mar 9-11.
By-laws committee. John
Hughes. The following changes have been proposed by the Bylaws
Committee: (1) Social members would pay
½ dues. They can participate in social
functions, but would not play pickleball . (2) Officers will have 2-yr terms, which
will be staggered so that ½ of the officers change each year. (3) Committee
chairpersons will be nominated by the President and approved by the elected
members of the Board. These same Board
members will then select 3 committee chairpersons to serve as voting
members of the Board. (4) The lead time
before voting that nominations for officers will be announced is changed from
14 to 7 days (5) No Board Member or Committee Chairperson may make an
expenditure in excess of $200, or which causes the total expenditures for the
year to exceed the yearly budgeted operating expenses for his/her
responsibility, without permission of the Board. (6) Delete committee responsibilities ; those
will be placed in a policy manual. (7) A
7-day notice rather than a 14-day notice is required for bylaws changes. These
Bylaw changes passed unanimously.
*** Capital improvements
Shade awnings – The POA approved
$17,600 for court lighting for 2016.
However, the Board would like to
redirect that money towards awnings. David asked if the Club still wants
to do that. ISSUES: The sun changes locations throughout the year, so it
is difficult to get the right angle and to avoid shadows on the courts.
Motion: If the POA agrees to fund shade awnings
and requires a contribution from the Club, do you authorize the Board to
contribute towards the purchase/installation of awnings? A
majority voted YES.
The Club needs storage space. David proposed that we request an 8’ X 14’ storage
shed to go between Courts 2 and 3.
Motion: If the POA agrees to fund a storage shed and
requires a contribution from the Club, do you authorize the Board to contribute
towards purchase/installation of a shed?
This was approved unanimously.
Our ice machine is a used one from
the Pro Shop. It often breaks down. David proposed asking the POA to fund a new
machine from the 2017 budget.
Motion: If
the POA agrees to fund an ice machine, do you authorize the Board to contribute
towards the purchase of an ice machine? The majority of the members
supported this motion.
Pickleball machine – A committee was
formed to look into pickleball machines.
Two committee members (Ron Granz and Michael Abbruzzo) discussed the
pros and cons of such machines (which are still fairly new and not reliable
yet). After lots of discussion, a vote
taken on who wants the ball machine. The
majority of the members voted against getting a pickleball machine, so this request
will not be forwarded to the POA.
Budget
The 2016 Budget was presented. The anticipated income from membership dues
is $7,000 and the budget includes $7,000 in expenses. It has a line item of $2700 for possible
contributions for capital improvements.
It is anticipated that court supplies, especially balls, will cost more
in 2016 than in 2015.
The Membership approved the budget unanimously.
*** Events and activities
Past events in January and February
were described. These included a successful
referee clinic and weekly Round Robbins for men and women.
George Mynatt described how Round Robins
work and indicated that he would continue to organize these for Intermediate
players on Wednesday mornings (with the exception of the 3rd
Wednesday of the month because of the Club socials on those dates). Round Robins work best when all players are
of similar ability levels. He does not
want to rate players, but would like to have the Ratings Committee start rating
players again.
The Ratings Committee is going to
start rating players soon, on specific dates and by appointment.
Upcoming events are:
March 4- Firefighters’ Tournament
Mar 9-11 - Senior Games
March 16th- Pickleball
rodeo.
POA guest policy – The Club controls
the courts for its own activities -- all other times governed by POA
"rules.” Discussions about
non-Quail Creek guests are ongoing.
New business
The meeting adjourned at 12:35.
Respectfully submitted,
Ruth Maki, Secretary (from notes
taken by Bill Maki)
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