QCPC Board Meeting Minutes
November 1, 2016
1:30 pm
Kino Conference Room
Present: President, David Kikel; Board Members John Hughes, Pam Martin, Ruth Maki, Marie Still.
Members: Karen Morse and George Mynatt
1. The meeting was called to order by President David Kikel at 1:30.
2. The Minutes of October 10, 2016 meeting were approved.
3. Treasurer’s Report (Pam Martin)- Our income in October was $730.07, mostly from membership dues, and expenses were $86.75 for the Halloween social. We have $10,980.71 in checking, of which $3500 is in reserve. As compared to last year, we started the year with about the same amount of money. The new Board can discuss what we want to do with our money. We are spending about $2000 on balls, which is about 1/3 of what we are taking in.
4. Committee Reports
a. Membership (Marie Still)- We have a 346 total members, of which 138 were new members in 2016. We will lose members who don’t renew next year. We don’t know how many we will lose and how many more will come in. We need to budget less in membership income because we will lose members and won’t necessarily gain the same number.
b. Communications/Website (Ruth/Bill)- We plan to use an integrated system for the website and the newsletter. This site would also have static pages and could be linked to the court reservation system and to Sign-up Genius. The new domain will be qcpickleball.com. We would have to pay for the new domain, which costs about $12. By January 2017, we will have the new website. David asked “Who will reserve the courts for Club play?” David has been doing it.
c. Court Management (Rich Pokorsky)- AAA, the landscaping firm, has been good about responding to our requests. They have pruned some plants as Rich requested. We put a new flag on the west flag pole. The flag is more durable than the windsock, although the windsocks are cheaper. There are some problems with the flags wrapping around the pole, which isn’t a problem with the windsocks. There are no flags on Courts 15 and 16, but the Club rarely uses these courts. We had 2 new boxes of balls in September and we have gone through over ¾ of them. We will get 200 of the new Pure 2 balls, which should be delivered about Nov. 7. We need to write QCPC on the balls with a Sharpie. These balls seem more durable, although they do get a bit spongy as they get older. We need about 100 to stock the tubes on all the courts. We don’t need 7-8 balls per court. We will concentrate the Pure 2 balls on Courts 5-12, and put old balls on the other courts.
5. Fall organized play
a. Status of assisted play- This is going well.
b. Plans for future beginner lessons- Lenny wasn’t here, so we don’t know about plans for beginner lessons.
c. Expansion of Round Robin play (George Mynatt)- There were 40 people last week, and it’s not yet the peak of the high season. George anticipates more people when we go into the high season. George requests that we add more courts, or split with men on one day and women on the other. If have men on one day and women on another, we still we have women wanting to play on the men’s day and vice versa. George doesn’t want to go to 2 days a week. If we go up to 14 courts, almost no one else can play. The plan for now is to keep men and women in the same 2-hour window on Courts 1-14. We will use two of those courts for a Transitional Round Robin for people who are done with Assisted Play but not yet ready for the regular Round Robin. Let George organize it as he wishes. For now, Round Robins are scheduled for Wednesdays 8-10 AM. We will move it to a later time as it gets colder. The Transitional Round Robin should be advertised in the next newsletter.
d. We will change Club Organized Play to 8-12 now that it is getting colder.
e. Advanced mixed doubles will continue on Saturdays. Rich and Cindy want to start separate Men’s and Women’s advanced doubles also at a time when it does not conflict with Club activities. Any QCPC member who qualifies is welcome to play in the Advanced play. The criteria are 3.5 for women and 4.0 for men. Ratings can be Club ratings, Tournament rated, or play in a tournament at that level. Eventually, ratings will become a necessity. Advanced play is now under the umbrella of the Club, which means that David reserves courts for them. Waivers may be necessary for non-Club members who play on our courts.
f. Intermediate assisted play- Denny and Kathy will be leading 3 sessions to help intermediate players who have at least one year’s playing experience. Each of these sessions is the same class, so different people should participate each time. The next Board should have an Education Committee that can plan a sequence of programs to develop players’ skills.
6. Capital improvements—shade awning, shed, ice machine—status. The Finance Committee approved the shed and the ice machine, but they did not approve the shade awning. If that is approved for 2018, we will need to contribute to the purchase of this. This could cost $2000-$4000. We will also need to replace the nets in a few years. This should be 50/50 with POA and QCPC. 16 nets cost about $2400, so our cost should be $1200.
7. Future events
a. December 14 “Birthday Party”- The plan is to do a social on the 3rd Wednesday each month. We will have a Good-Bye to snowbirds in April. Then we will have a July 4th party.
b. Green Valley Firemen’s Tournament—Friday, February 17- Problem with this date? No one had any problems with date.
c. Green Valley Senior Games—March 8-10. David needs someone to help out with this. He has been the on-site coordinator and he would like someone else to take this over.
8. Status of Mark Renneson lessons on November 2-3? There were few sign-ups for 2.0-2.5 Clinic; but lots for the 3.0-3.5. There have also been few for the 4.0-45 level because there is a big tournament in Phoenix, so many of our better players are there and haven’t signed up. Mark will speak at the end of our Board Meeting and also give a demonstration on the courts from 12:30-1:30.
9. Annual Membership Meeting—November 2--10 am, Ballroom- Pam will give a Treasurer’s report; David will report on our Education programs, our Capital improvement requests (Shed, Ice Machine approved; Shade Awnings not approved). He will discuss our research on the Backboard and ask for member feedback. Volunteer sheets will be put out.
10. New Business- Night play- should the Club reserve Mon. and Thurs. night for Club Open Play from 6-8. Now all lit courts are reservable at night. If it is Club open play, then people need to be able to rotate in, which is what is happening now. All players must be Club Members. Courts 9-12 are lit; Courts 1 and 2 would be reservable for other play. It was decided to ask Karen to see how many play on Mon. and Thurs. for the next month and also to see how many are members. She should find out if they plan to continue through the Winter? We will then re-consider this issue at the December meeting.
11. Date and time of next board meeting –December 12—1:30, Kino Room.
Meeting adjourned at 3:05.
Respectfully submitted,
Ruth Maki, Secretary
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